Administrative Assistant (6 months contract)

Our client is a well-regarded global investment management firm with an established presence in Singapore. They are hiring an Administrative Assistant on a 6-month contract basis to support senior stakeholders within the investment team across scheduling, executive meetings, travel, event coordination, and broader team administration.

This role supports senior stakeholders within the investment team and would suit someone who is organised, discreet, proactive, and comfortable operating in a professional financial services environment.

Responsibilities for the Administrative Assistant:

• Provide direct administrative support to senior stakeholders and investment professionals within the team
• Manage complex calendars, appointments, travel arrangements, and day-to-day scheduling across multiple time zones
• Coordinate executive meetings end-to-end, including logistics, materials, agendas, attendance tracking, and meeting minutes
• Support seminars, workshops, conferences, and internal team events, including materials preparation and vendor or participant coordination
• Handle confidential correspondence, reports, documentation, expenses, and administrative records with accuracy and discretion
• Assist with special projects and broader team initiatives across multiple workstreams
• Troubleshoot scheduling, logistical, and administrative issues proactively while anticipating stakeholder needs
• Work closely with the wider administrative team to ensure seamless support and coverage across the business
• Maintain a high level of professionalism, responsiveness, and attention to detail in a fast-paced investment environment

Requirements for the Administrative Assistant:

• Diploma or Bachelor's degree holder
• At least 3 years of relevant administrative or executive support experience
• Prior experience within financial services, investment management, professional services, or a similarly fast-paced corporate environment would be preferred
• Strong calendar management, travel coordination, and executive meeting support experience
• Comfortable supporting senior stakeholders and managing competing priorities across different time zones
• Excellent organisational skills, attention to detail, and ability to prioritise effectively
• Strong written and verbal communication skills in English
• Chinese language capability would be beneficial
• Discreet, professional, and comfortable handling confidential information
• Positive attitude, strong team orientation, and willingness to remain hands-on

Selby Jennings is a Trading Style of Phaidon International (License number 16S8194)