Executive Assistant to Founder
A leading investment firm is looking for an Executive Assistant to provide high-level administrative and executive support to senior members of the business.
Key Responsibilities
- Provide comprehensive executive and administrative support to senior executives and investment professionals.
- Manage complex calendars, meetings, appointments, and competing priorities across multiple time zones.
- Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and visa arrangements.
- Organize internal and external meetings, conferences, business events, roadshows, and other engagements.
- Prepare meeting materials, presentations, reports, and correspondence when required.
- Process expenses, invoices, and other administrative documentation.
- Liaise professionally with investors, clients, business partners, service providers, and other senior external stakeholders where appropriate.
- Handle sensitive and confidential information with a high degree of discretion.
- Work closely with internal teams to ensure seamless administrative support across the business.
- Assist with office administration, events, and ad hoc projects as required.
- Proactively identify priorities, resolve scheduling or logistical issues, and anticipate executives' needs.
Requirements
- Degree or Diploma holder with solid Executive Assistant, Personal Assistant, or senior administrative experience.
- Previous experience within asset management, hedge funds, private equity, family offices, banking, or broader financial services is highly preferred.
- Demonstrated experience supporting senior executives, investment professionals, or C-suite stakeholders.
- Excellent organization and time-management skills with the ability to manage multiple priorities.
- Strong attention to detail and a proactive, solutions-oriented approach.
- Mature, polished, and professional with excellent stakeholder-management skills.
- High level of integrity and discretion when dealing with confidential matters.
- Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Excellent written and spoken English; Cantonese and/or Mandarin would be advantageous for a Hong Kong-based position.
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your resume and details on file so when we see similar roles or see skillsets that drive growth in organizations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.
That's why we recommend registering your resume so you can be considered for roles that have yet to be created.
Yes, we help with resume and interview preparation. From customized support on how to optimize your resume to interview preparation and compensation negotiations, we advocate for you throughout your next career move.