AP/AR Manager

Key Responsibilities

Accounts Receivable & Client Billing

• Own monthly/quarterly client billing, including fee calculations, invoicing, adjustments, and documentation.
• Coordinate custodian fee debits and reconcile postings to custodial statements.
• Maintain accurate billing data (AUM, fee schedules, households) across CRM and portfolio systems.
• Monitor AR aging, manage collections, and resolve billing discrepancies with a client-first approach.
• Support annual fee reviews and maintain strong controls and audit trails.

Accounts Payable

• Manage end-to-end AP processing: vendor onboarding, invoice review, coding, approvals, and payments.
• Enforce spend controls, maintain vendor documentation, and reconcile AP to the general ledger.
• Oversee accruals, prepaids, and timely disbursements across payment methods.

Close, Controls & Reporting

• Prepare AP/AR reconciliations and support month-end close and financial reporting.
• Develop and maintain SOPs; strengthen internal controls aligned with RIA requirements.
• Partner with Compliance on books & records and support audits.
• Produce KPIs and management reporting with actionable insights.

Process & Systems Improvement

• Drive automation and workflow improvements across accounting, billing, CRM, and custodial systems.
• Implement enhancements to expense management, invoice intake, and approval workflows.
• Train stakeholders and promote continuous process improvement.

Qualifications

Required

• 5-7+ years of AP/AR experience with ownership or team leadership exposure.
• Financial services background (RIA, asset management, or wealth management preferred).
• Proficiency with accounting systems (e.g., QuickBooks, NetSuite, Sage Intacct) and Excel.
• Experience with or ability to quickly learn portfolio accounting/billing platforms.
• Strong GAAP knowledge, controls mindset, and excellent attention to detail.

Preferred

• Experience reconciling custodian billing and handling complex fee adjustments.
• Familiarity with CRM, AP/expense tools (e.g., Salesforce, Bill.com, Ramp).
• Audit support experience.
• Bachelor's degree in Accounting or Finance; CPA/CMA a plus.