Executive Assistant cum Office Manager

Our client is a well-established and growing hedge fund with a strong presence in Asia. The firm is seeking a highly organized and proactive Executive Assistant & Office Manager to support senior leadership while overseeing the smooth day-to-day operations of the Hong Kong office.

This is an excellent opportunity for an experienced business support professional who enjoys working in a dynamic, high-performance investment environment and is comfortable balancing executive support, office management, and strategic administrative projects.

Responsibilities

Executive Support

• Provide dedicated support to senior executives, including complex calendar management, meeting coordination, travel arrangements, and expense management.
• Act as a key liaison between internal teams, external stakeholders, service providers, and investors.
• Prepare meeting materials, presentations, reports, and correspondence.
• Manage confidential information with the highest level of discretion and professionalism.
• Coordinate global meetings across multiple time zones.

Office Management

• Oversee the daily operations of the Hong Kong office and ensure a best-in-class workplace experience.
• Manage relationships with vendors, landlords, building management, and service providers.
• Handle office procurement, facilities maintenance, space planning, and office administration.
• Lead office-related projects including renovations, relocation, and workplace improvements.
• Manage office budgets, invoices, and expense tracking.

Requirements

• 5+ years of experience in Executive Assistant, Office Manager, or similar business support roles.
• Prior experience within a hedge fund, asset management firm, private equity firm, family office, investment bank, or broader financial services environment is highly preferred.
• Proven experience supporting senior executives, Partners, CIOs, PMs, or C-suite stakeholders.
• Strong office management and facilities management experience.
• Experience managing vendors, events, office projects, and budgets.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• High attention to detail and strong problem-solving capabilities.
• Excellent communication skills in English; Cantonese and/or Mandarin would be advantageous.
• Proficiency in Microsoft Office Suite.