Administrative Assistant
Administrative Assistant - Investment Management Firm
Location: Charlotte, NC
About the Firm
Join a leading investment management firm recognized for its innovative strategies and collaborative culture. With a strong presence in the financial services industry, the firm is committed to excellence, integrity, and teamwork. This is an exciting opportunity to become part of a dynamic organization that values professional growth and operational excellence.
Role Overview
We are seeking a highly organized and proactive Administrative Assistant to support our team in a fast-paced environment. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities seamlessly. You will play a key role in ensuring smooth day-to-day operations and supporting senior leadership.
Key Responsibilities
- Manage calendars and coordinate meetings across multiple stakeholders.
- Arrange travel, process expense reports, and track invoices.
- Assist with onboarding and offboarding processes for new hires.
- Liaise with vendors and maintain office inventory.
- Coordinate visitor access and seating arrangements.
- Support special projects, including office moves and technology upgrades.
- Act as a point of contact for building management and service providers.
Qualifications
- 5+ years of experience in an administrative or office support role.
- Bachelor's degree preferred.
- Proficiency in Microsoft Office Suite, especially Outlook and Excel.
- Strong organizational skills and ability to prioritize tasks independently.
- Excellent written and verbal communication skills.
- Professional demeanor and ability to maintain confidentiality.
Why Join Us?
- Collaborative, team-oriented culture.
- Exposure to senior leadership and strategic initiatives.
- Competitive compensation and benefits package.
- Opportunity to grow within a leading investment management firm.
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your CV and details on file so when we see similar roles or see skillsets that drive growth in organisations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.
That's why we recommend registering your CV so you can be considered for roles that have yet to be created.
Yes, we help with CV and interview preparation. From customised support on how to optimise your CV to interview preparation and compensation negotiations, we advocate for you throughout your next career move.