Family Office Controller
About the Role
The Family Office Investment Fund Controller will oversee the accounting, reporting, and operational functions for a diversified investment portfolio. This includes private equity co-investments across 3-4 active portfolio companies, multi-family real estate investments, and a broad portfolio of public equities and fixed income. The ideal candidate is highly detail-oriented, proactive, and able to manage complex financial information across multiple asset classes.
Key Responsibilities
Investment Accounting & Reporting
- Maintain accurate books and records for the family office investment entities.
- Prepare monthly, quarterly, and annual financial statements and investment reports.
- Track capital contributions, distributions, commitments, and waterfall flows.
- Calculate and present key investment metrics, including IRR, ROI, and performance summaries.
Portfolio Oversight
- Manage accounting and reporting for private equity co-investments, including monitoring 3-4 active portfolio companies.
- Support oversight of multi-family real estate investments, including cash flow tracking, property-level reporting, and debt schedules.
- Reconcile positions and activity for stocks, bonds, and marketable securities.
Fund Operations & Administration
- Coordinate and review all investment subscriptions, transfers, capital calls, and redemptions.
- Maintain an understanding of LLC structures, partnership agreements, and operating agreements.
- Ensure compliance with internal controls, accounting policies, and reporting standards.
Tax & Audit Coordination
- Collect and organize K-1s, 1099s, and all other tax-related documentation.
- Prepare schedules and support external tax preparers through tax season.
- Manage and support annual financial audits with external auditors.
- Monitor estimated tax payments and ensure timely filing deadlines.
Reconciliations & Reporting Controls
- Perform monthly bank, investment account, and general ledger reconciliations.
- Review and verify capital account balances across all entities.
- Maintain supporting documentation for all investment valuations and transactions.
Qualifications
- 8+ years of progressive accounting experience, ideally with exposure to investment, real estate, or fund accounting.
- Public accounting experience preferred, especially within audit or investment-focused practices.
- CPA preferred (active or inactive).
- Strong understanding of partnership accounting, capital structures, and investment entities.
- Experience with private equity, real estate investment structures, and public market securities.
- Advanced Excel skills; familiarity with investment accounting systems a plus.
- Excellent analytical skills, organizational abilities, and attention to detail.
- Ability to work independently in a fast-paced, entrepreneurial family office environment.
Ideal Candidate Attributes
- Strong sense of ownership and accountability.
- High integrity and discretion with confidential financial information.
- Comfortable interacting with executives, advisors, and external partners.
- Proactive problem solver with strong communication skills.
FAQs
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