Executive Assitant

We are partnering with a leading invest management firm to identify an experienced administrative professional who can provide seamless support to a high‑performing investment team. This role plays a key part in ensuring smooth daily operations, allowing the investment professionals to focus on driving performance. If you enjoy being the go‑to person, keeping everything running efficiently, and working in a dynamic finance environment, this could be a great next step.

💼 Key Responsibilities

• Handle end‑to‑end travel arrangements and coordinate logistics for team members.
• Manage calendars and schedule both internal and external meetings, calls, and events.
• Act as the communication point with brokers, corporates, and various business partners on behalf of the team.
• Prepare and submit expense claims and monthly expense summaries, with occasional support on finance‑related admin tasks.
• Assist in drafting and formatting documents and presentations using Word and PowerPoint.
• Collaborate closely with other administrative colleagues to coordinate workloads and provide coverage when required.
• Manage reception responsibilities, including greeting visitors and handling calls.
• Provide general office support such as helping with event arrangements, meeting refreshments, and other ad‑hoc operational needs.
• Step in to support basic office/facilities duties when the Office Manager is away.

📚 Experience & Skills Required

• At least 5 years of administrative or operational experience within the financial industry. Exposure to investment management or equity‑related teams will be highly regarded.
• Strong command of English, Mandarin, and Cantonese, along with the ability to read and type in Chinese.
• Solid proficiency in Microsoft Office, particularly Word, PowerPoint, and Excel.