Our client, a growing civil construction firm, is seeking an experienced Accounts Receivable Manager to join their team. This is a high-impact role within a dynamic organization that values innovation, collaboration, and operational excellence. The ideal candidate will bring strong AR expertise and a proactive approach to collections and process improvement.
Responsibilities
- Manage full-cycle accounts receivable operations across multiple entities (5+ companies), ensuring timely and accurate collections and account maintenance.
- Conduct high-volume outreach (calls and emails) to clients regarding outstanding balances; resolve discrepancies and issue delinquency notices.
- Collaborate with internal teams (billing, finance, operations) to streamline collections and improve processes.
- Lead weekly meetings with operations to review delinquencies and strategize on collection efforts.
- Utilize and manage accounting and collection platforms including QuickBooks, Sage, Lockstep, and BigTime.
- Perform monthly and quarterly reconciliations between systems.
- Prepare custom AR reports and KPIs for executive leadership.
- Set up PayApps for client payments; manage lien documentation (mechanical liens and releases).
- Monitor AR automation tools and coordinate with external tech support to resolve issues.
- Review AR aging reports monthly and manage legal communications related to disputes.
- Support administrative tasks and special projects as needed.
Qualifications
- Minimum of 5 years of full-cycle AR and collections experience with a proven track record of success.
- Associate or Bachelor's degree in Accounting, Finance, or Business preferred.
- Ability to manage high-volume activity (20+ calls and 30-40 emails daily).
- Intermediate proficiency in Excel (formulas, pivot tables, data analysis).
- Strong analytical and mathematical skills with attention to detail.
- Experience with QuickBooks preferred; familiarity with other accounting software is a plus.
- Tech-savvy with the ability to quickly learn and adapt to new financial systems.
