Accounts Payable Specialist

Accounts Payable Specialist (Full Cycle)

Location: Southeast Los Angeles County

Workplace: Onsite

About the Company

This organization is one of the fastest-growing insurance groups in the country, scaling rapidly through both organic growth and a high volume of acquisitions, more than 200 in the past five years alone. The company has expanded from a small, close-knit team into a nationwide operation with over a thousand employees, all while maintaining a strong emphasis on culture, stability, and internal development.

The accounting function has grown significantly in response to the company's expansion. It's a highly collaborative, evolving team with a strong internal foundation, low turnover, and a leadership group that invests in employee growth and career mobility.

About the Role

We are seeking a full-cycle Accounts Payable Specialist to support a rapidly scaling accounting department. This is not a traditional AP position, because of the company's unique operational structure, the AP team works closely with the general ledger and plays a larger role in core accounting activities.

This position offers meaningful exposure to GL coding, prepaid expenses, assets, and operational accounting, ideal for someone who wants to deepen their technical accounting skills while still owning AP end-to-end.

As the company continues expanding, the AP function is projected to grow significantly. This creates a genuine opportunity for the right person to move into a lead role within 12-24 months as new leadership layers are built out.

You'll work closely with the Assistant Controller and Controller, and partner with an outsourced support team who handle high-volume, repetitive tasks, allowing you to focus on more analytical and higher-impact work.

Key Responsibilities

Invoice Processing

• Review, validate, and code invoices for accuracy
• Maintain proper approval workflows
• Enter invoices into the accounting/ERP system

Vendor Management

• Maintain vendor documentation, including tax forms and banking info
• Respond to vendor inquiries and reconcile billing discrepancies
• Ensure compliance with internal policies and IRS regulations (including 1099 processes)

Payment Processing

• Prepare and process weekly/bi-weekly check and ACH runs

Expense & Credit Card Administration

• Review and process employee expense reimbursements
• Manage and reconcile corporate credit card statements

Process Improvement & Compliance

• Support internal control adherence and accounting policy compliance
• Recommend and implement process improvements
• Assist with GL-related coding and accounting alignment (assets, prepaids, etc.)
  

Qualifications

• 2+ years of full-cycle accounts payable experience
• Strong understanding of GAAP and AP best practices
• Experience with accounting systems (NetSuite, SAP, QuickBooks, Oracle, Acumatica, etc.)
• Intermediate Excel skills (lookups, pivot tables, filtering)
• Strong organizational skills and attention to detail
• Ability to work in a fast-paced, rapidly changing environment
• Effective communication skills and comfort collaborating cross-functionally
  

Key Competencies

• Accuracy and attention to detail
• Strong reconciliation and problem-solving skills
• Adaptability and ability to work in a fast-moving environment
• Professionalism, integrity, and discretion
• Team-oriented mindset