Office Manager cum Executive Assistant (Investment Firm)
An established investment firm is seeking an Office Manager cum Executive Assistant to join its Hong Kong office.
This is a highly visible role supporting senior leadership while overseeing the day-to-day operations of a professional and fast-paced office environment.
Key Responsibilities
Executive Support
- Provide comprehensive administrative support to senior executives
- Manage complex calendars, meetings, and international travel arrangements
- Prepare presentations, meeting materials, and reports
- Coordinate internal and external communications with key stakeholders
- Assist with special projects and business initiatives
Office Management
- Oversee daily office operations and ensure a seamless workplace experience
- Manage vendors, facilities, office supplies, and service providers
- Coordinate office events, meetings, and employee engagement activities
- Support office budgeting, procurement, and invoice processing
- Maintain company policies, procedures, and administrative records
Requirements
- 5+ years of experience in Executive Assistant, Office Manager, or related business support roles
- Experience within investment management, financial services, professional services, or a corporate environment preferred
- Strong organizational and multitasking abilities
- Excellent communication and stakeholder management skills
- Proactive, detail-oriented, and able to work independently
- Fluent in English, Mandarin and Cantonese
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