Part-Time Team Assistant

Main Responsibilities

• Provide comprehensive personal assistance to four Directors, including diary management, travel arrangements, and meeting coordination.
• Prepare and format documents, presentations, and correspondence; organize conferences and social events.
• Manage office operations: liaise with suppliers, maintain records, and ensure timely procurement of office supplies.
• Oversee expense reconciliation, invoice follow-up, and support ad-hoc projects across the EMEA region.
• Act as the primary Point of Contact for internal teams and external stakeholders to ensure seamless communication and service delivery.

Qualifications Required

• Minimum 3 years' experience supporting senior executives in an international environment.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint); strong organizational and multitasking skills.
• Fluent in German (German Abitur or similar qualification) and English, with excellent verbal and written communication abilities.
• Proven ability to thrive under pressure, anticipate needs, and resolve issues proactively.