Office Manager | Immediately available preferred

Our client, a dynamic and growing organization with approximately 100 employees, is seeking an experienced and proactive Office Manager to oversee daily office operations and ensure a well-organized, efficient, and positive working environment. This is a key support role requiring strong organizational skills, attention to detail, and the ability to manage multiple responsibilities across facilities, administration, and employee support.

Key Responsibilities

• Office Operations & Facilities Management

  • Oversee the smooth running of the office, including maintenance, supplies, and vendor management
  • Liaise with building management and service providers to ensure a safe and functional workspace
  • Manage office budgets and expenses related to facilities and supplies

• Administrative Support

  • Coordinate company-wide administrative processes, including mail, courier services, and document management
  • Support onboarding/offboarding processes in collaboration with HR and IT
  • Maintain inventory of office equipment and supplies

• Employee Experience

  • Act as a point of contact for employee queries related to office logistics
  • Organize internal events, meetings, and team-building activities
  • Support health & safety initiatives and compliance

• Vendor & Contract Management

  • Manage relationships with external vendors (cleaning, catering, security, etc.)
  • Negotiate contracts and ensure service levels are met

• General Support

  • Assist senior management with ad hoc tasks and projects
  • Support cross-functional teams with operational needs

What experience fo you need?

• Proven experience as an Office Manager or similar role in a mid-sized company
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office and office management tools
• Ability to work independently and take initiative
• Experience managing budgets and vendor relationships