Administration Manager

A well-established investment firm, is seeking an experienced Admin Manager to oversee its day-to-day office administration and facilities management in Hong Kong.

This is a hands-on position suited to someone who can independently manage office operations while coordinating vendors, facilities, workplace services and internal stakeholders to maintain a professional and efficient office environment.

Key Responsibilities

Office Administration

• Manage the day-to-day administrative operations of the Hong Kong office.
• Oversee office supplies, equipment, pantry services, courier arrangements and general office services.
• Manage administrative budgets, invoices, purchase orders and expense tracking.
• Coordinate office events, internal meetings and other administrative arrangements.
• Review and improve office procedures to enhance operational efficiency.
• Provide administrative support to senior management and the wider business where required.
• Supervise and coordinate junior administration and support staff, where applicable.

Facilities Management

• Take ownership of facilities management, ensuring the office is maintained to a high professional standard.
• Manage external vendors and service providers, including cleaning, maintenance, security, building management and office equipment providers.
• Coordinate repairs, maintenance works, renovations and office improvement projects.
• Liaise with landlords and building management on facilities-related matters.
• Support office moves, space planning, workstation allocation and related projects.
• Maintain appropriate workplace health, safety and emergency arrangements.
• Monitor vendor performance, service agreements and facilities-related expenditure.

Requirements

• Degree holder with solid experience in office administration and facilities management, ideally within financial services, investment management, banking or another professional-services environment.
• Strong hands-on experience managing vendors, building management, office maintenance and workplace services.
• Previous supervisory or team-management experience preferred.
• Strong organizational skills with the ability to manage multiple priorities independently.
• Good communication and stakeholder-management skills.
• Detail-oriented, proactive and solutions-focused.
• Professional working proficiency in English and Cantonese; Mandarin would be an advantage.
• Comfortable working in a fast-paced, professional investment environment.