Office Manager
Office Manager
📍 Larkspur, CA- Onsite
A highly respected commercial real estate investment firm in Larkspur, CA is seeking a polished, proactive, and organized Office Manager to support daily operations and act as the central hub for the team. This is an onsite, Monday-Friday position within a collaborative, professional environment.
About the Role
The Office Manager ensures smooth daily operations, manages vendor relationships, supports executives, and maintains a welcoming and efficient workspace. This role is ideal for someone resourceful, detail‑oriented, and comfortable juggling multiple priorities.
Key Responsibilities
Office Operations & Administration
- Welcome and direct visitors with a professional front‑desk presence.
- Maintain an organized, well‑stocked, and clean office environment.
- Manage incoming/outgoing mail and courier shipments (FedEx, UPS, USPS).
- Order office supplies and manage Instacart grocery purchases.
- Coordinate equipment troubleshooting and repairs.
- Serve as primary contact for building management, IT support, janitorial staff, and other vendors.
- Coordinate team lunches, internal events, holiday gatherings, and travel logistics.
- Print and prepare vendor checks for mailing.
- Assist with entity formation through third‑party service providers.
Team & Executive Support
- Provide administrative support including printing, filing, document prep, and ad hoc tasks.
- Manage executive travel (flights, hotels, transportation) and prepare itineraries.
- Research and coordinate logistics for conferences and industry events.
- Prepare meeting materials such as agendas, presentations, and handouts.
- Support new-employee onboarding, including workspace setup and system-access coordination.
Qualifications
Required:
- Bachelor's degree from an accredited institution.
- 2+ years in office management or administrative roles, preferably in professional services or real estate.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook); comfortable learning new systems.
- Self‑motivated, dependable, and team‑oriented.
FAQs
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