Junior Secretary (Family Office)
We are partnering with a well-established family office to hire a Junior Secretary to support day-to-day office operations alongside providing personal assistance to the Director. This is an excellent opportunity for a detail-oriented and proactive individual looking to gain exposure within a private and fast-paced environment.
Key Responsibilities
You will be responsible for a mix of administrative coordination and personal support, including:
Office Administration
- Manage daily office operations including supplies, vendors, and general upkeep
- Coordinate meeting logistics, calendars, and internal schedules
- Assist with document preparation, filing, and record management
- Support expense tracking, invoice processing, and basic reporting
- Liaise with service providers and external stakeholders
Personal Support to Director
- Provide day-to-day personal assistance including scheduling, appointments, and reminders
- Arrange personal and business travel, including itineraries and logistics
- Assist with personal errands, bookings, and household-related coordination
- Handle confidential matters with discretion and professionalism
- Support ad hoc requests as required
Requirements
- 1-6 years of experience in administrative / secretarial support
- Prior exposure to supporting senior stakeholders is advantageous
- Highly organised with strong attention to detail and multitasking ability
- Proactive, reliable, and comfortable handling both office and personal matters
- Strong communication skills in English; Cantonese or Mandarin is a plus
- Proficient in Microsoft Office
FAQs
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