Office Administrator

We have a current opportunity for a Office Admin on a permanent basis. The position will be based in Singapore. For further information about this position please apply.

Our client is a well-established Real Estate Investment Management firm, currently seeking a proactive and highly organized Office Administrator to join their dynamic team in the Singapore office. This is an exciting opportunity for a motivated individual to play a key role in ensuring the smooth and efficient operation of the office, while supporting various administrative and operational functions.

Key Responsibilities

Office & Administrative Management

• Oversee the day-to-day operations of the office, ensuring a well-organized, clean, and efficient working environment.
• Manage office supplies, equipment, and facilities, ensuring timely procurement and maintenance.
• Serve as the primary liaison with external vendors, service providers, and building management to coordinate services and resolve issues.
• Coordinate with IT support to maintain office technology infrastructure, including hardware, software, and connectivity.
• Supervise cleaning services and ensure the office meets cleanliness and safety standards.

Administrative Support

• Develop, implement, and maintain office policies and procedures to enhance operational efficiency.
• Manage documentation and filing systems, both physical and digital, ensuring accuracy and confidentiality.
• Organize travel arrangements, schedule meetings, and coordinate company events and team activities.
• Provide comprehensive administrative support to the Director, including calendar management, correspondence, and ad hoc tasks.
• Run office-related errands and assist with general administrative duties as needed.

Staff & Finance Coordination

• Facilitate the onboarding process for new employees, including orientation and training coordination.
• Monitor and track office expenses, ensuring accurate processing of invoices, purchase orders, and staff reimbursements.
• Work closely with the Finance team to manage petty cash, procurement processes, and budget tracking.

Compliance & Communication

• Ensure adherence to internal policies and compliance with relevant regulatory requirements.
• Support the HR function by maintaining accurate employee records, managing leave documentation, and assisting with HR-related administrative tasks.
• Act as the central point of contact for internal communications and external inquiries, ensuring timely and professional responses.