Office Manager cum Executive Assistant

Our client is a leading international asset management firm with a strong global presence and a collaborative, high-performance culture. They are seeking an experienced Office Manager & Executive Assistant to support senior leadership while overseeing the day-to-day operations of their Hong Kong office.

This is a highly visible position that combines executive support, office management, vendor coordination, and employee engagement responsibilities. The successful candidate will play a key role in ensuring the smooth running of the office while acting as a trusted partner to senior stakeholders.

Key Responsibilities

Executive Assistant Support

• Provide proactive and confidential support to senior executives.
• Manage complex calendars, meetings, and international travel arrangements.
• Coordinate board meetings, investor meetings, and internal leadership meetings.
• Prepare presentations, meeting materials, reports, and correspondence.
• Handle expenses, invoices, and administrative documentation.
• Act as a key liaison between internal teams and external stakeholders.

Office Management

• Oversee the daily operations of the Hong Kong office and ensure a professional working environment.
• Manage office budgets, vendor relationships, service providers, and contract renewals.
• Coordinate office maintenance, facilities management, and workplace initiatives.
• Ensure compliance with local regulatory, licensing, and corporate governance requirements.
• Manage office supplies, insurance policies, and business continuity procedures.
• Support office relocations, renovations, and space planning projects when required.

Events & Employee Engagement

• Organise corporate events, town halls, leadership visits, offsites, and employee engagement activities.
• Coordinate client events and hospitality arrangements.
• Partner with regional and global teams on workplace and culture initiatives.

Requirements

• Bachelor's degree or equivalent.
• 3+ years of experience in Executive Assistant, Office Manager, Administration Manager, or similar roles.
• Prior experience within asset management, hedge funds, private equity, family offices, investment banking, or financial services preferred.
• Demonstrated experience supporting senior executives or C-suite stakeholders.
• Strong organisational and project management skills with excellent attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional, discreet, and highly service-oriented approach.
• Excellent communication skills in English. Cantonese and Mandarin would be advantageous.
• Advanced proficiency in Microsoft Office.

What's on Offer

• Opportunity to join a reputable international asset management platform.
• Exposure to senior business leaders and strategic initiatives.
• Stable and collaborative working environment.
• Competitive compensation and benefits package.
• Long-term career progression opportunities within a growing business.