Part-Time Team Assistant
Main Responsibilities
- Provide comprehensive personal assistance to four Directors, including diary management, travel arrangements, and meeting coordination.
- Prepare and format documents, presentations, and correspondence; organize conferences and social events.
- Manage office operations: liaise with suppliers, maintain records, and ensure timely procurement of office supplies.
- Oversee expense reconciliation, invoice follow-up, and support ad-hoc projects across the EMEA region.
- Act as the primary Point of Contact for internal teams and external stakeholders to ensure seamless communication and service delivery.
Qualifications Required
- Minimum 3 years' experience supporting senior executives in an international environment.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint); strong organizational and multitasking skills.
- Fluent in German (German Abitur or similar qualification) and English, with excellent verbal and written communication abilities.
- Proven ability to thrive under pressure, anticipate needs, and resolve issues proactively.
FAQs
Congratulations, we understand that taking the time to apply is a big step. When you apply, your details go directly to the consultant who is sourcing talent. Due to demand, we may not get back to all applicants that have applied. However, we always keep your resume and details on file so when we see similar roles or see skillsets that drive growth in organizations, we will always reach out to discuss opportunities.
Yes. Even if this role isn’t a perfect match, applying allows us to understand your expertise and ambitions, ensuring you're on our radar for the right opportunity when it arises.
We also work in several ways, firstly we advertise our roles available on our site, however, often due to confidentiality we may not post all. We also work with clients who are more focused on skills and understanding what is required to future-proof their business.
That's why we recommend registering your resume so you can be considered for roles that have yet to be created.
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